Maylands Sports and Recreation Club Conditions of Hire

1.CONFIRMATION AND PAYMENT

An invoice will be issued once the hirer finalises the date with the Function Coordinator. The hire fee payment may be made by cheque, cash, credit card, or EFT direct to Club bank account:  Bendigo Bank BSB 633000, a/c 153765862.

Details should include name of hirer and function date. Please email confirmation of EFT payment details to:  msrccontact@gmail.com.

NOTE: Payment of your deposit secures your booking along with a signed copy of these conditions and provision of an identification document of the hirer, e.g., driver’s license or other formal document showing current address. Business or NFP entities will require ABN, purchase order or authorised company document with full contact details.

2. FEES & CANCELLATION POLICY

a.    50% of hall hire fee is payable within 7 days to confirm booking. Full payment is required within 14 days of event.

b.    Cancellation more than 4 weeks before event, full refund of deposit, between 14 days and 4 weeks prior to event no refund of deposit.  No refund after full payment if cancellation is less than 14 days prior to event unless there are extenuating circumstances.

3. USE OF BAR

a.    If the bar is to operate for your event, it is preferred that you set up a bar tab. Cash bar is available by prior arrangement only.  EFTPOS facility is available.

b.    Members who book a function must be present throughout the function and facilitate payment for all drinks served at the function.

c.     These are licenced premises.  No alcohol is to be brought on to the premises and all drinks for the function (apart from tea and coffee) must be purchased over the bar, including soft drinks.  Water bottles and large containers of drink are not permitted. The club provides free water for your guests at the function.

4. LICENCED SECURITY

a.    This is a lease requirement for all 18th and 21st birthdays and large / higher risk events. The number of security personnel depends on number of guests.  Name and telephone number of the security company and contact person is required at least two weeks prior to the event.

b.    Alcohol being brought onto the premises and consumed, under-age drinking, unruly behaviour or the provision of alcohol to minors by adults will not be tolerated. Any breach of this will result in immediate termination of the service of alcohol and possibly the closing down of the function. Police may also be called.

5. AT CONCLUSION OF EVENT

All hirers:

·         Are to ensure kitchen users leave the kitchen and/or BBQs in a clean and tidy condition.  All kitchen bins must be emptied with food scraps placed in the FoGo bucket (on kitchen bench), then bags put in green lid bin.  General garbage is to be placed in red lid bins outside the kitchen door.  Replacement garbage bags are kept in the marked drawer in the kitchen.

·         All hirer’s food, decorations and equipment must be removed by hirer. If deemed necessary by venue management, any additional cleaning and/or removal of hirer’s food and equipment costs, may be deducted from your bond.

A cleaning package is available for all other required cleaning of the venue.   Please discuss this with the MSRC Function Co-ordinator

·         If a cleaning package is not paid for, you will need to vacuum the carpet, wash floors, remove tablecloths and clean tables, leaving all areas used, in a clean and tidy condition.  Please refer to above requirements for all hirers.

·          If a cleaning package is paid for, you do not need to vacuum the carpet, wash floors, remove tablecloths or clean tables.  Please refer to above requirements for all hirers.

 

6. BOND CONDITIONS

Some or total loss of bond will apply if the Club is not left in a satisfactory condition. Payment for any damage caused to the Club or surrounding property will be the responsibility of the hirer, and any necessary repairs paid for or deducted from the bond. If damages exceed the amount of the bond, the Hirer agrees that the Club will bill to the Hirer the excess costs of repair or restoration and that this amount will be paid within 7 days of receipt of such notice.

7. NOISE REGULATION

Excessive noise or undue loud music is not tolerated due to the residential location of the Club and is subject to Council intervention. Hirers must ensure bands and DJs are aware.